REGULAR TOWN BOARD MEETING
OCTOBER 8, 2007
Leair called the meeting to order at 7:00 p.m. Present were Supervisors Carlson, Schmittinger and Reid; Morris was absent. Also present were Administrator/Planner Herrmann and Clerk Whitmore.
Discussion/action – Minutes to be approved –
Joint Smart Growth meeting with Plan Commission 9-19-07 – Carlson made motion to approve, Reid seconded, motion carried unanimously. Regular Town Board Meeting of 9-10-07 - Schmittinger made motion to approve, Reid seconded, motion carried with Carlson abstaining. Budget Work Sessions of 9-13 and 9-27-07 – Carlson made motion to the minutes of September 13th, Reid seconded, motion carried with Schmittinger abstaining. Carlson made motion to approve the minutes of September 27th, Reid seconded, motion carried Schmittinger abstaining.
Monthly report from Wales-Genesee Fire Chief Greg Jezak
Chief Jezak was unable to make the meeting because of training this evening. Board members were copied with the monthly report.
Discussion/action – Final plat – Stoneridge Estates of Genesee – Sunset Drive – Fred Spytek
Leair reported the Plan Commission recommended approval of the final plat subject to the Planners conditions.
Herrmann showed the changes on the resubmitted plat; the driveway for Buzz Elwood will remain where it is currently located after discussions with the county and DNR. There will be a planting buffer along the driveway and lots 3 & 8, the plan will need to be approved by the Plan Commission.
The grading of the subdivision was started this week.
Schmittinger made motion to approve the final plat for Stoneridge Estates Subdivision subject to the Planners conditions dated September 16, 2007. Carlson seconded, motion carried unanimously.
Memorandum
To: Town of Genesee Plan Commission & Town Board
From: Jeffrey C. Herrmann, Town Administrator/Planner
Date: 09/16/07
Re: Stoneridge Estates of Genesee – Final Plat
On June 26, 2006, the Town Plan Commission approved the preliminary plat for Stone Ridge Estates subject to numerous conditions. On July 10, 2006, the Town Board approved the preliminary plat for Stone Ridge Estates, subject to the conditions imposed by the Town Plan Commission. The
REGULAR TOWN BOARD MEETING OCTOBER 8, 2007 PAGE 2
petitioner submitted final plats on May 10, 2007 and August 3, 2007, however the petitioner later withdrew both of those plats. The petitioner is now seeking approval of the final plat for “Stoneridge Estates of Genesee”, which is an eight (8) lot subdivision with five (5) outlots. A new public road improvement is proposed, which will result in a cul-de-sac extending from Sunset Drive (C.T.H. DE) approximately 1,200 feet onto the subject property. The lots will range in size from 3.00 acres to 3.98 acres and will be served by private on-site sewage systems and private wells. The property contains a navigable stream, wetlands, primary environmental corridors and slopes in excess of 12%.
This submittal is a final plat, which gives the Town Plan Commission 45 days and the Town Board 60 days to take action. The final plat was filed with the Town of Genesee on September 6, 2007 and with Waukesha County on September 12, 2007, giving the Town Plan Commission until October 21, 2007 and Town Board until November 5, 2007, to take action, unless the Developer grants an extension in writing.
The Town Planner recommends that the Town of Genesee Plan Commission make a motion to recommend to the Genesee Town Board to approve the final plat for “Stoneridge Estates of Genesee” dated “Revised September 5, 2007”, Subject to the following conditions:
REGULAR TOWN BOARD MEETING OCTOBER 8, 2007 PAGE 3
Development Ordinance, prior to commencing construction of any improvement, whether public or private, or the Town signing the final plat, whichever is earlier.
REGULAR TOWN BOARD MEETING OCTOBER 8, 2007 PAGE 4
purchasing a lot can’t complain to the Town of Genesee and/or Waukesha County about an existing business they were not aware of.
REGULAR TOWN BOARD MEETING OCTOBER 8, 2007 PAGE 5
cc: Town of Genesee Clerk
Town of Genesee Plan Commission
National Survey & Engineering
Frederick Spytek
Discussion/action – Burial request at Saylesville Cemetery
Leair went over the 1978 Resolution of the Town accepting responsibility of the cemetery. Nothing in the resolution states the Town will accept any further burials; this is currently an inactive cemetery.
Leair then went over the e-mail received from Wayne Sayles requesting information regarding the cemetery and possible internment there. She reported there has been a lot of research on this, there have no burials in this cemetery since 1966 and we are aware of no documents allowing a Sayles to be buried there. It was found in the state statutes that if more than $2,500.00 is spent in a year on maintenance the cemetery association must file an annual report with the state; there must be a cemetery board and the cemetery must be platted. There are also unmarked grave there that could be disturbed, discussion.
Schmittinger made motion to deny the request for internment in the Saylesville Cemetery due to the fact the cemetery is not platted, there are unmarked graves and the cost involved to the town for the platting and opening and closing of the graves. Carlson seconded, motion carried unanimously.
Discussion/action – Operator permit applications
There were no requests this evening.
Discussion/action – Approval of contracts/agreements –
A. Building Inspector
Leair reported she and Herrmann are working with the Building Inspector on the contract and this will be placed on the Budget Meeting agenda of October 17th.
B. Assessor
Discussion of letter received from Attorney Macy on September 12, suggesting some additional language as a standard condition on all contracts. Board members agreed the language should be added to all contracts.
Whitmore reported the only changes to this two year contract is LLC has been added to the firms name and the yearly fee will go up $1,000.00 per year making the fee $28,600 in 2008 and $29,600 in 2009. Schmittinger made motion to approve the two year contract for the Schultz Appraisal Agency, LLC with the additional language as recommended by the attorney, Carlson seconded, motion carried unanimously.
REGULAR TOWN BOARD MEETING OCTOBER 8, 2007 PAGE 6
C. Town Park land lease
Leair reported the Park Board approved renewing the contract for the land lease in 2008. Schmittinger made motion to approve the park land lease, Carlson seconded, motion carried unanimously.
D. Yaggy Colby Associates
Discussion of the agreement, Schmittinger made motion to approve the agreement with Yaggy Colby Associated, Carlson seconded, motion carried unanimously.
E. Buy-out and lease agreement with Ricoh Business Solutions
Lease Agreement
Whitmore went over the lease agreement information regarding the colored copier. Schmittinger questioned why the Board had decided to go with the lease agreement rather than a purchase for the new machine. It was decided to bring the discussion back to the Board at the Budget meeting on October 17th for new machine.
Buy-out of current lease for copier
Reid made motion to approve the buy-out of the current copy machine, Carlson seconded, motion carried unanimously.
Reports –
A. Chairman - Sharon Leair
Leair had no reports this evening
B. Roads – Gordy Carlson
Patching Contract
Carlson reported the patching is on going; the grass is still growing and needs to be cut in places. Several trees came down during the recent wind storm and were cleaned up.
C. Administrator/Planner – Jeff Herrmann
Update on Smart Growth meetings
Herrmann reported he attended an advisory meeting last week, working on the transportation portion of the plan which was sent back to the county for revisions. Wednesday nights meeting we will review the map changes and then it will go to the county, discussion.
D. Clerk – Barb Whitmore
Wisconsin Town Association, County Unit Meeting 10-24-07
Whitmore reminded the Board the Town will host the Wisconsin Town’s Association Waukesha County Unit meeting on October 24th at 7 p.m. This will be Sharon’s first meeting as Chairman.
The Shoo the Flu program will be here on Tuesday October 23rd from 10 to 2.
REGULAR TOWN BOARD MEETING OCTOBER 8, 2007 PAGE 7
Wednesday, October 11th is the Smart Growth Meeting, Thursday October 11th is the joint meeting with the Village of Wales and Joint Fire Board and next Wednesday, October 17th is the next Budget Meeting.
The monthly reports for the year were received from the Village of North Prairie Fire Department today and Board members were copied. They are sponsoring a “Delivering Fire Prevention” program on October 25th. If you order a pizza from Paisano’s Pizzeria, a fire fighter should deliver your pizza; if you have a working smoke detector your pizza is free, if not you will received a free smoke detector.
E. Treasurer – Carol McCormick
Update on unpaid 2006 personal property tax bills
McCormick reported we have taken in $200,000 in garbage/recycling payments for next year. The shared revenues next year should be $148,575 and the estimated transportation aids should be $150,591.
The unpaid personal property taxes are the same as last month. She will ask that the two businesses that have moved be written off at next months meeting.
Discussion/action – Bills to be presented
Leair told the Board she would like to attend one day of the Town’s Association Convention this month and asked a check for the registration be approved for $55.00. Whitmore asked a check for $916.00 be approved for three Knox boxes, one for the town hall and at each park.
Carlson made motion to approve the bills as presented and the additional checks for the Chair to go to the state convention for $55.00 and the order for the knox boxes of $916.00 be added. Schmittinger seconded, motion carried unanimously.
Correspondence
Leair asked Reid to attend the County Cooperation Council meeting on October 29th.
Board members were copied with a letter from Leair to SEWRPC regarding the Town having no objection to the Village of Wales selling sewer services to Saxe’s Restaurant, this will be done without any annexations.
Whitmore said the Board members were copied with a letter received from Attorney Macy regarding a letter he had received from Attorney Paul Langer regarding the Vidmar’s complaint. Leair said this would not be discussed as we are involved in a law suit with the Vidmar’s at this time that she had spoken with the town’s attorney this afternoon.
Sandy Bolger was present and asked if the town had received any correspondence regarding the property across the street from her (Flarity property at hwy. 59 & Woods Rd.) discussion. It was explained to Mrs. Bolger that the Plan Commission would be discussing this at the meeting on the 22nd and that the Town had received no complaints regarding the track.
REGULAR TOWN BOARD MEETING OCTOBER 8, 2007 PAGE 8
Adjourn
Carlson made motion to adjourn, Schmittinger seconded, motion carried. Meeting adjourned at 8:00 p.m.
Respectfully submitted,
Barbara A. Whitmore
Clerk