REGULAR TOWN BOARD MEETING

DECEMBER 10, 2007

 

Leair called the meeting to order at 7:00 p.m. Present were Supervisors Carlson, Morris, Reid and Schmittinger. Also present were Administrator/Planner Herrmann and Clerk Whitmore.

 

Discussion/action – Minutes to be approved –

Regular Town Board Meeting of 11-12-07 – Carlson made motion to approve, Morris seconded, motion carried unanimously.  Joint Smart Grown Meeting of 11-12-07 – Schmittinger made motion to approve, Carlson seconded, motion carried unanimously. Special Town Board Meeting of 11-15-07 – Carlson made motion to approve, Reid seconded, motion carried unanimously.

 

Monthly report from Wales-Genesee Fire Chief Greg Jezak

The Chief reported the department has had 333 calls as of today, 33 calls in November.  He has received  approval of a DNR grant for around $4,000.00 for wild land firefighting gear, and has applied for a fire prevention grant for a survive alive house.

 

The chassis has been ordered and should be done in mid January then it will go to Medtec and should be done in around 4 months.  The old ambulance will be put out for bid to sell.

 

Discussion/action – Acceptance of resignation letter of Tim Schmidt, Joint Fire Board

A letter was received from Tim Schmidt effective December 31, 2007, however a replacement has not been found as of this date, Schmidt has agreed to stay into January.  Carlson made motion to table action on the resignation and appointment to the Fire Board until the January Town Board meeting, Morris seconded, motion carried unanimously.  Discussion of suggestions by Schmidt that the Town investigates consolidation and reviews the vehicle replacement list and an employee manual.

 

Discussion/action – Appointment to the Joint Fire Board for 3 year term

No action taken this evening.

 

Discussion/action – Approval of Understanding of Service Letter for Audit and Financial Services – Rotroff  Jeanson & Company

Understanding of Service Letter for the year ending on December 31, 2007, explaining the additional requirements are through the AICPA (American Institute of Certified Public Accountants).  There are eight risk assessment factors the auditors must look at which are Howard Jeanson of Rotroff Jeanson and Company was present to discuss the changes in the applicable to all audits. Their company (Rotroff Jeanson) is audited every three years to check that they have done these assessments. The up to $3,500 is a onetime charge for the additional work for the 2007audit. A report will come back to the Board on the audit findings.

 

Morris made motion to approve the Understanding of Service Letter for Audit and Financial Service from Rotroff Jeanson and Company, Carlson seconded, motion carried unanimously.

 

Discussion/action – Request to lower Letter of Credit – Stoneridge Estates, Fred Spytek

Leair read a letter from Town Engineer Bob Gassert dated November 27th recommending the letter of credit for Stoneridge Estates be reduced by $80,844.00 to a new amount of $241,755.00, discussion.  Carlson made motion to  approve the reduction of the letter of credit for Stoneridge Estates by $80,844.00 to a new amount of $241,755.00, Reid seconded, motion carried unanimously.

 

 

 

 

REGULAR TOWN BOARD MEETING             DECEMBER 10, 2007         PAGE 2

 

Discussion/action - Approval of Ordinance 07-3 Approving the Detachment of Property within the Boundary Agreement Area Under the Municipal Boundary Agreement with the Village of Wales – Roberts property, Brandybrook Road

Herrmann has reviewed the legal description and it is correct, the Village of Wales has also approved the attachment on November 19th.  Morris made motion to approve Ordinance 07-3 approving the Detachment of Property within the Boundary Agreement Area Under  the Municipal Boundary Agreement with the Village of Wales, Carlson seconded, motion carried unanimously.

 

Discussion/action – Amendment to Ordinance 06-12, Solid Fuel Heating Devices

This was discussed at the November meeting, changing the language in section 1 (c) from 200 feet to 400 feet, Morris made motion to amend ordinance 06-12 by Ordinance 07-4 to amend the Solid Fuel-Fired Devices, Carlson seconded, motion carried unanimously.

 

STATE OF WISCONSIN                 TOWN OF GENESEE                  WAUKESHA COUNTY

                                                          ORDINANCE NO. 07-4

      AN ORDINANCE TO AMEND SOLID FUEL-FIRED HEATING DEVICES LOCAL ORDINANCE REGULATING THE USE OF SOLID FUEL-FIRED OUTDOOR HEATING  

       DEVICES WITHIN THE TOWN LIMITS OF THE TOWN OF GENESEE,

WAUKESHA COUNTY, WISCONSIN

            WHEREAS, the Town of Genesee adopted an Ordinance regulating the use of Solid Fuel-Fired Outdoor Heating Devices within the Town limits of the Town of Genesee; and

            WHEREAS, the Town Board of the Town of Genesee finds that it is reasonable to amend the distance of such heating devices from residences,

            NOW, THEREFORE, the Town Board of the Town of Genesee, Waukesha County, Wisconsin DOES HEREBY ORDAIN AS FOLLOWS: 

            SECTION 1:  Town of Genesee Ordinance No. 06-12 entitled “Solid Fuel-Fired Heating Devices Local Ordinance regulating the use of Solid Fuel-Fired Outdoor Heating Devices within the Town limits of the Town of Genesee, Waukesha County, Wisconsin, dated October 9, 2006,

Section 1 (D) entitled Outdoor Solid Fuel-Fired Heating Device Provisions, Subsection (1)(c) is

hereby repealed and recreated as follows:

The outdoor solid fuel-fired heating device shall have a chimney that extends at least 15   feet above the ground surface.  If there are any residences within 400 feet, the chimney shall also extend at least as high above the ground surface as the height of the roofs of all such residences.  All stacks shall be equipped with a cap having a spark arrester.

 

            SECTION 2:   EFFECTIVE DATE.

 

            This ordinance shall take effect immediately upon passage and posting or publication as provided by law.

 

REGULAR TOWN BOARD MEETING             DECEMBER 10, 2007         PAGE 3

Dated this __10TH___ day of __December__, 2007.

                                                                        TOWN OF GENESEE

                                                                        ____Sharon L. Leair____

                                                                        Sharon L. Leair, Town Chair

ATTEST:

___Barbara A. Whitmore____

Barbara A. Whitmore, Town Clerk

          Published and posted this ________ day of ______________________, 2007.

 

Discussion/action – Resolution 07-9R Requiring the Routing of all Geo-Referenced Subdivision, Plats and Certified Survey Maps to the County Land Information Office upon approval

Herrmann told the Board the Town Attorney recommended the town not approve this, the town does not want the responsibility of filing the maps, and the county has ready access to the maps.  Discussion, no action was taken.

 

Discussion/action – Contract Review cover Sheet as suggested by Attorney John Macy

Herrmann reviewed the letter regarding the routing steps for a contract review, many we ordinarily do. A lot of the steps on this form the town do not have the staff to cover, discussion.  No action taken.

 

Discussion/action – Amendment to Ordinance 01-4, Nonmetallic Mining Reclamation

Herrmann went over the amendment to Ordinance 01-4, to bring the town’s ordinance in compliance with the state ch. NR 135 administrative Code requirements.  Discussion on the fee schedule, if the town should raise their fee‘s as the DNR has changed their fees. It was decided the fee schedule should remain the same.  Schmittinger made motion to approve Ordinance 07-5,

to amend the Nonmetallic Mining Reclamation Ordinance within the Town Limits of the Town

of Genesee, Waukesha County, Wisconsin, and to strike section 9 changing the fee schedule, Carlson seconded, motion carried unanimously.

 

STATE OF WISCONSIN                 TOWN OF GENESEE                  WAUKESHA COUNTY

                                                          ORDINANCE NO. 07-5

AN ORDINANCE TO AMEND NONMETALLIC MINING RECLAMATION ORDINANCE   WITHIN THE TOWN LIMITS OF THE TOWN OF GENESEE,

WAUKESHA COUNTY, WISCONSIN

            WHEREAS, the Town of Genesee adopted an Ordinance to establish a local program to ensure the effective reclamation of nonmetallic mining sites on which nonmetallic mining takes place in the Town of Genesee in compliance with Chapter NR 135, Wisconsin Administrative Code and Subchapter 295, Wisconsin Statutes; and

 

 

REGULAR TOWN BOARD MEETING             DECEMBER 10, 2007         PAGE 4

            WHEREAS, the Town Board of the Town of Genesee finds that it is reasonable to amend the Ordinance to comply with recent changes in Chapter NR 135, Wisconsin Administrative Code and Subchapter 295, Wisconsin Statutes,

            NOW, THEREFORE, the Town Board of the Town of Genesee, Waukesha County, Wisconsin DOES HEREBY ORDAIN AS FOLLOWS: 

            SECTION 1:  The Nonmetallic Mining Ordinance for the Town of Genesee, Section 11 entitled Nonmetallic Mining Reclamation Permit Application, Subsection 11.10 entitled Required Submittal, is hereby repealed and recreated to read as follows,   

            11.10   Required Submittal.  The operator of all nonmetallic mining sites that operate on              or after August 1st, 2001 shall apply for a reclamation permit from the Town of                               Genesee Town Board or its designee.  All reclamation permit applications under        this section shall be accompanied by the information required by Section NR 135.18, Wisconsin Administrative Code.

            SECTION 2:  The Nonmetallic Mining Ordinance for the Town of Genesee, Section 11 entitled Nonmetallic Mining Reclamation Permit Application, Subsection 11.20 entitled Existing Mines, is hereby repealed.

            SECTION 3:  The Nonmetallic Mining Ordinance for the Town of Genesee, Section 12

entitled Reclamation Plan, Subsection 12.40 entitled Existing Plans and Approvals, is hereby

repealed.

            SECTION 4:  The Nonmetallic Mining Ordinance for the Town of Genesee, Section 14

entitled Public Notice and Right of Hearing, Subsection 14.20 entitled Existing

Mines, is hereby repealed.

            SECTION 5:  The Nonmetallic Mining Ordinance for the Town of Genesee, Section 15

entitled Issuance of a Nonmetallic Mining Reclamation Permit, Subsection 15.20 entitled

Automatic Permit for Existing Mines is hereby repealed.

            SECTION 6:  The Nonmetallic Mining Ordinance for the Town of Genesee, Section 15

entitled Issuance of a Nonmetallic Mining Reclamation Permit, Subsection 15.30 entitled

Evaluation of Follow-Up Submittals for Existing Mines, is hereby repealed.

            SECTION 7:  The Nonmetallic Mining Ordinance for the Town of Genesee, Section 15

entitled Issuance of a Nonmetallic Mining Reclamation Permit, Subsection 15.40 entitled Permit

 

REGULAR TOWN BOARD MEETING             DECEMBER 10, 2007         PAGE 5

Issuance for New Mines, is hereby repealed and recreated to read as follows,   

            15.40   Permit Issuance for New Mines.  Applications for reclamation permits for nonmetallic mining sites not permitted under sub 15.20 that satisfy sub. 11.30          shall be issued a reclamation permit or otherwise acted on as provided in Section NR 135.21(1), Wisconsin Administrative Code. The permit shall require compliance with a reclamation plan submitted by the applicant that conforms with sub. 12.30, and provision by the applicant of financial assurance that conforms with sub. 13.30 payable to the Town of Genesee prior to beginning mining.

            SECTION 8:  The Nonmetallic Mining Ordinance for the Town of Genesee, Section 15

entitled Issuance of a Nonmetallic Mining Reclamation Permit, Subsection 15.70 entitled Permit

Conditions, is hereby repealed and recreated to read as follows,   

            15.70   Permit Conditions.  Permits issued under this section may include conditions as                           provided in Section NR 135.21(2), Wisconsin Administrative Code.  One required                        condition shall be that new mines shall obtain financial assurance prior to                                            beginning mining pursuant to Section NR 135.40, Wisconsin Administrative Code.

            SECTION 9:   EFFECTIVE DATE.

            This ordinance shall take effect immediately upon passage and posting or publication as provided by law.

Dated this __10TH___ day of ___December___, 2007.

                                                                        TOWN OF GENESEE

                                                                        __Sharon L. Leair__

                                                                        Sharon L. Leair, Town Chair

ATTEST:

__Barbara A. Whitmore_____

Barbara A. Whitmore, Town Clerk

            Published and posted this ________ day of ______________________, 2007.

 

Discussion/action – Approval of 2008/09 Election Workers

Whitmore told the Board this is the list of election Workers she has as of today, she would like to add the names of Christy Connell and Michelle Varik, and this is for a two year term. They will be talking a class for certification on January 15th here.  She also said she will need several more workers.  Morris made motion to approve the 2008/09 Election Workers with the additional names of Christy Connell and Michelle Varik, Carlson seconded, motion carried unanimously.

 

 

 

 

 

 

REGULAR TOWN BOARD MEETING             DECEMBER 10, 2007         PAGE 6

 

Town of Genesee

 

 

 

 

 

 

 

Election Workers 2008-09

 

 

 

 

 

 

Ward Assignments

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Wards 1,2,5

Wards 3,4

 

Wards 6,9,10

Wards 7,8

 

 

 

 

 

 

 

 

 

 

 

Carrie  Alba

 

Emily Appenzeller

Mary  Ebert

 

Rosemarie Booth

 

 

 

 

 

 

 

 

 

 

Joette Praamsa

Shelby Hemauer

Deb Klemp

 

Betty Hellman

 

 

 

 

 

 

 

 

 

 

Audrey Paddock

Barb Hinrichs

Joy Meyers

Betty Orgas

 

 

 

 

 

 

 

 

 

 

Sandy Street

Barb Schmidt

Chris Tritz

 

Maribeth Spencer

 

 

 

 

 

 

 

 

 

 

Joann Presta

 

 

Donna Vanderhei

 

 

 

 

 

 

 

 

 

 

 

Discussion/action – Approval of 2008 Fire and Rescue Contract with the Village of North Prairie

Herrmann told the Board he had no problem with the contract, however the current contract does read they are to give us 60 days notice when fees are changed, and there was no notice given, discussion. Board members agreed a letter should be sent with the renewal that this should be discussed during the budget process, and the Town will not approved fee changes in the future without the 60 day notice.  Discussion of the proposed fee changes. 

 

Schmittinger made motion to approve the contract with the changes to be coordinated with the fees to be equal to the charges of the Wales-Genesee Fire Department, Carlson seconded.  Schmittinger stated he will talk to Gary Nickerson about a meeting to look at ways of saving money, and long range planning. Motion carried unanimously.

 

Discussion/action – Applications for Operator Permits

No applications this evening.

 

Reports –

Chairman – Sharon Leair

Leair told the Board the Engineer has completed the report on the Vidmar drainage and it has been sent to Mr. Vidmar’s attorney.  Because there wasn’t a copy of a report for all Board members, she asked them to stop by the Town office at their convenience to read the report. She mentioned the possibility of a meeting in January 2008, regarding same.

 

Roads – Gordy Carlson

 Update on 2007/08 Snow and Ice Control Contract

They’ve been out plowing, we’ve received some complaints.  Whitmore reported the snow budget is over by $146,954.03 as of the 5th.

 

We received word that the Town will receive a $18,140.58 grant from the Trip program through the state next year for road repair.

 

 Administrator/Planner – Jeff Herrmann

 Update on Smart Growth/Land Use Plan

 

REGULAR TOWN BOARD                      DECEMBER 10, 2007         PAGE 7

 

Herrmann told the Board he should have the history introduction for the report done before the end of next week.

 

Clerk – Barb Whitmore

 Office hours for Senator Feingold

A member of Senator Feingold’s staff will hold office hours here on December 18th from 10 to 11 am

 

Copies of several newspaper items regarding the speed limit on Saylesville Road were copied to all Board members.  County Supervisor  Bill Mitchell was present and told the Board he has asked the county to reduce the speed limit.

 

 Treasurer – Carol McCormick

Update on unpaid 2006 personal property tax bills

McCormick reported there is no change on the 2006 unpaid personal property taxes.

 

2007 property tax bills

The 2007 tax bills have not been printed or mailed yet, they hope to have them out by the week-end.

 

Update on Dog License

McCormick reported there are quite a few delinquent this year; she will try to catch them when they come in this year.

 

 Discussion/action – Bills to be presented

Whitmore told the Board she will be paying the Joint Fire Board, state and federal taxes and nationwide later  his month, the Joint Board doesn’t meet until the 12trh.

 

Schmittinger made motion to approve the bills as presented, Carlson seconded, motion carried unanimously.

 

Correspondence

     Board members were copied with correspondence.

 

    Schmittinger made motion to adjourn, Reid seconded, motion carried unanimously. Meeting adjourned at 9:02 p.m.

 

    Respectfully submitted,

 

 

 Barbara A. Whitmore

 Town Clerk