REGULAR TOWN BOARD MEETING

FEBRUARY 11, 2008

 

Chairman Leair called the meeting to order at 7:00 p.m. Present were Supervisors Carlson, Schmittinger, Reid and Morris. Also present were Administrator/Planner Herrmann and Clerk Whitmore.

 

Discussion/action – Minutes to be approve – Regular Town Board Meeting of 1-14-08

Schmittinger made motion to approve, Carlson seconded, motion carried unanimously.

 

Discussion/action – Acceptance of resignation of Tim Schmidt, Joint Fire Board

Discussion/action – Appointment to Joint Fire Board for three year term

Leair reported she has someone who is interested in taking this position, however, she has to find out when her meetings will be for her job, they are meeting this evening.  This person will contact Sharon tomorrow to let her know if she will be able to accept the position.  Leair asked this be placed on the next agenda.

 

Discussion/action – Condominium plat for Genesee Commerce Condominiums – Brad Winquist, Little John Drive

The Plan Commission recommended approval of this plan for 12 condo units (two building with six units each) served by holding tanks. Herrmann told the Board the Condominium documents will need to be approved by Town Planner and Town Attorney prior to the recording of the final condominium plat.  Schmittinger made motion to approve the condominium plat subject to the provisions in the Planners memorandum dated 01/21/08. Morris seconded.  Each unit will have a separate holding tank and the Town Board will have to approve a holding tank agreement for each one.  Motion carried unanimously.

 

Conditions of approval for proposed Condominium Plat.

1.                  Subject to the Developer submitting to and receiving from the Town Planner and Town Attorney, approval of the Condominium Documents/Covenants & Restrictions, prior to recording the final condominium plat.

2.                  Subject to the Developer submitting the plat to the Wales/Genesee Fire Chief for review of the same, including, but not limited to, approval of any and all issues regarding access for emergency vehicles.  Any issues and/or concerns of the Fire Chief shall be reported to the Town Board for final resolution, prior to commencing construction of any improvement or the Town signing the final condominium plat, whichever is earlier.

3.                  All conditions of the Site Plan/Plan of Operation shall be adhered to.

4.                  If a stormwater maintenance agreement is required, said agreement shall be reviewed and approved by the Town Board prior to the recording said document.

      5.         Professional fees.  Petitioner shall, on demand, reimburse the Town for all costs and         

            expenses of any type that the Town incurs in connection with this development,

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                  including the cost of professional services incurred by the Town (including

engineering, legal, planning and other consulting fees) for the review and preparation of required documents or attendance at meetings or other related professional services for this application, as well as to enforce the conditions in this conditional approval due to a violation of these conditions.

6.            Payment of Charges.  Any unpaid bills owed to the Town by the Subject Property        Owner or his or her tenants, operators or occupants, for reimbursement of professional   fees (as described above); or for personal property taxes; or for real property taxes; or for licenses, permit fees or any other fees owed to the Town; shall be placed upon the tax roll for the Subject Property if not paid within thirty (30) days of the billing by the Town, pursuant to Section 66.0627, Wisconsin Statutes.  Such unpaid bills also constitute a breach of the requirements of this conditional approval that is subject to all remedies available to the Town, including possible cause for termination of the conditional approval.

Discussion/action – Approval for new well location – Genesee Aggregate

Herrmann explained the conditional use permit states that a new well needs to be approved by the Town Board and that they will have to follow the DNR guidelines. The well is on the west side of Grush Road, the new location is about 80 feet northeast of the current well and will be a minimum of 100 feet deep. The old well will be abandoned after the new well is in place. A letter dated February 4, 2008 was received from Genesee Aggregate giving permission to drill and install a new well on the leased premises, discussion. Dodge construction will provide the town with a copy of the well log from the DNR when complete.

 

Morris made motion to approve the request, Carlson seconded, motion carried unanimously.

 

Discussion/action – Intermunicipal Stormwater Agreement with Waukesha County

Leair explained there are two major problems with the agreement, 1 -  the county wants the town to carry their bond in our Developers Agreement  and we think that they should carry their own, that we don’t want to finish our Developers Agreement until the County signs off on it. 2- the town has to put in writing a request for the County to check anything out and they will then charge the town for their time. The County tells us we can then bill back the property owners, however, our attorney says we cannot, this is County ordinance; we can’t collect on their ordinance.  Herrmann stated he has prepared a draft letter to the County regarding the county not be included in the Town’s Developers Agreement, and if they review an illicit discharge problem they should collect this on their own, they should not be charging the town, this is a County ordinance and our Town Attorney tells us we cannot charge back on a County ordinance. The County should also carry their own letter of credit.

 

Leair said the DNR is giving us until March 9 to have an agreement in place. The Town of Eagle has approved their own so they must feel they can handle the education program, we should check with them on what their education portion is.  Discussion, Herrmann reported he has requested a response from Corp. Council asking if the Town can charge back on a County ordinance, and we have had no response to the questions. Schmittinger suggested we contact our

 

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County Supervisors on what our concerns are and that we are not getting response from the county on our concerns.

 

Schmittinger made motion Herrmann send a letter to the County indicating our problems with this agreement and direct a copy of that letter to the County Board members and the DNR explaining our problems in not being able to come to an agreement with the county. Carlson seconded, motion carried unanimously.

 

Monthly report from Wales-Genesee Fire Chief Greg Jezak

Jezak reported there were 40 calls in the month of January, there were 34 in January 2007. They have had 55 calls as of this evening.  He is currently working on the Annual Report.  A survey was sent to each person they saw on a call last year asking about the service provided; he reported most of the surveys they have received back have been positive. Most of the negative responses were regarding time, but they consider the time from when they first called 911, not when the department was toned out.

 

Jezak reported he had the brake chambers and mufflers repaired on 3761.  He has ordered the emitters for six vehicles, the department received donations to cover 4 ¾ of them and he took the remaining funds from the budget. When received he would like to work with the Boards and newspapers to let the public see how their donations are being used.

 

Presentation from Wales-Genesee Fire Department regarding paid on call system

Adam Arthur from the department was present to explain how the paid on call system works. The stand-by crew receives $1.00 per hour, week-end crews receive more per hour, however there are fewer people per crew.  $8.00 per training session and the pay rate for the actual call increase per the level of education received. Payment is made at the end of the year. Basic crew hours per year are roughly 500 to 600 hours for the standby hours. The total amount paid out came close to what was budgeted, and most department members were happy with the system, discussion.

 

Discussion/action – Resolution 08-1R Authorizing the Use of Special Registration Deputies at the Polling Place on Election Day

Discussion.  Schmittinger made motion to approve Resolution 08-1R, Authorizing the Use of Special Registration Deputies at the Polling Place on Election Day, Morris seconded, motion carried unanimously.

 

Discussion/action – Application for Operator Permits

There were no applications this month.

 

Discussion/action – Approval of 2008 Holiday Schedule

Discussion, Reid made motion to approve, Morris seconded, motion carried unanimously.

 

 

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Holiday Schedule – 2008

New Years Day                      Jan. 1

Spring Holiday                        March 21-noon

Memorial Day                         May 26

Independence Day                  July 4

Labor Day                               Sept. 1

Thanksgiving Day                   Nov. 27

Thanksgiving Friday               Nov. 28

Christmas Eve Day                 Dec. 24

Christmas Day                                    Dec. 25

New Years Eve                       Dec. 31 – noon

 

Reports –

Chairman – Sharon Leair

Legislative updates

Leair reported she testified in Madison on behalf of the Charter Towns Bill, all Board members were copied with her testimony. She will also attend the Town Association “Capitol Day” this week.

 

Report from Wisconsin Towns Association District Meeting

Leair attended the district meeting on January 26th and was re-certified for Board of Review Training. She has copies of information that she will have copied for Board members.

 

They also showed a video on lawn mower safety that was very good, possibly we would like to get a copy to show to our park employees.

 

 Roads – Jim Morris/Gordy Carlson

 Update on Snow and ice control contract

Morris stated he didn’t hear much this last month. 

 

Whitmore gave Board members a breakdown of the per hour cost of equipment and tons of salt/sand used for the $138,284.66 bill for the January snow and ice control.

 

County Cooperation Council Meeting of 1-28-08 - Drake Reid

Reid told the Board the minutes that everyone received in their packets covers what was discussed at that meeting.

 

Administrator/Planner – Jeff Herrmann

Update Smart Growth/Land Use Plan & Setting date for next Smart Growth /Land Use Meeting

Herrmann hopes to have several chapters completed next week and will get them to the Board members to review before the next meeting.  Discussion, the next Smart Growth meeting will be on March 12, 2008 at 6:30 p.m.

 

 

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Treasurer – Carol McCormick

Update on 2007 Tax collection & Update on unpaid 2006 personal property tax bills

McCormick was not present for discussion.

 

 Discussion/action – Bills to be presented

Whitmore asked the Board approve a check for $2,133.00 for the insurance policy premium received today.  Carlson made motion to approve the bills as presented and to include a check for $2,133.00 for the insurance premium, Reid seconded, motion carried unanimously.

 

Correspondence

A letter was received from Rich Bolte of the County Highway Department in response to a request from the town to look into several accidents on highway “G”.  The County Department of Public Works has reviewed the accident reports and looked at the roadway. It was discovered that the roadway has horizontal and vertical curves and as drivers are approaching the curves they cannot see the roadway that is on the curve or beyond.  The County has installed chevrons around several of the curves helping drivers identify the curve and adjust their speeds accordingly.

 

Several complaints were received via e-mail regarding snow plowing.

 

Carlson made motion to adjourn, Morris seconded, motion carried unanimously. Meeting adjourned at 8:17 p.m.

 

Respectfully submitted,

 

 

Barbara A. Whitmore

Town clerk